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2010RichmondConferenceAgendaGovernmentITFinancialManagement

 

Wednesday, June 23

7:00-8:00 a.m.

Conference Registration and
  Full Breakfast Buffet sponsored by

www.hp.com

a leader in ITFM software solutions for financial transparency

8:00-9:45 a.m.

See the Light – Gain the Insight
Jane Sydlowski, President
AMI Strategies

  • • Are you living in a "Black Hole” relative to IT expenses?
  • • Do you wonder why IT departments claim savings yet their budget increase year after year?
  • • Do you fear the ramifications of questioning IT budgets for fear large business losses due to a wrong decision?

In this session, you will learn various strategies to answer these financially critical questions. With each strategy you will learn sure-fire tips and tricks that you can immediately implement to impact the decision-making processes and ultimately the bottom line for your organization. Additionally, case studies will be given as examples to share lessons learned and impact. Finally, the most common stumbling blocks that occur when implementing change will be highlighted.

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9:00-9:45 a.m.

Getting More from your Accounting & Finance Systems
Tom Sonde, Principal
SilverRoad Solutions

Many organizations fail to get the most out of their Accounting and Finance systems. While the system may work, it is clear there is significant room for improvement. Often many of the underlying problems are caused during the implementation. The result is a working but flawed software solution. Rather than address the underlying problem, vendors try to sell you upgrades, addition modules and add-on software. The reality is the software you already own and have installed has functionality that is not being used, is being misused, and/or is not appropriately married to your processes. This session describes how utilizing process improvement methodologies and reviewing your system from a process perspective, rather then system perspective, you will uncover a significant number opportunities for improvement in your existing systems.

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10:00-10:45 a.m.

Evaluating and Negotiating the Financial and Legal implications of IT Contracts
Holly Bickle, Senior Consultant and
Heather Westerman, Senior Consultant
Aspen Lynx Consulting Group

In today's world of complex IT contracts, it is important for financial professionals to understand the many additional financial implications that can result from specific legal terminology in a vendor's contract, as well as how to protect their companies from future issues. This session will discuss identifying and understanding the financial and legal risks and benefits associated with ensuring each contract has a clear statement of work, that the term of the agreement and any related renewal clause are assessed, that intellectual property issues including ownership and indemnification for infringement are addressed, and that any limitation of liability is in line with what makes sense for the particular project and the policies of your company.

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11:00-11:45 a.m.

IT Budget & Funding Strategies – How the "New Normal” is Shaping IT Technology and Management Strategies
Joseph Pucciarelli, Program Director
IDC

Changes resulting from the recent economic turbulence have resulted in substantial changes to business and technology management models that will echo for several years, creating a "new normal" for IT budgets, capital availability, and technology adoption models. IDC believes the new normal will be characterized by a reprioritization of management practices and investment priorities. Key issues addressed during this presentation are:

  • • Market Outlook – the latest IT spending forecast, capital markets update and investment spending forecast
  • • Capital Constraints – how IT strategies, platforms and funding practices are impacting both IT organizations and the business partners that supply and service them
  • • The latest trends and best practices impacting IT funding and investment practices among leading organizations worldwide
  • • IT Financial Architecture – how the IT financial model is becoming as critical as the technology roadmap

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12:00-12:50 p.m.

Buffet Lunch - Not available to family/guests


1:00-1:45 p.m.

IT Asset Management for Government Organizations
Howard Hastings, ITAM Evangelist
CA, Inc.

While all IT organizations share most of the same issues regardless of industry, Government IT has a few extra requirements and some unique challenges. Learn how ITAM Best Practices have helped to address some of these situations, including Privacy Act of 1974 & other Personal Data laws, HIPPA, IT physical security and business continuity reporting, GASB 34/35, and data processing segregation/classification, as well as identifying existing budgetary $$ that can be repurposed to fund new initiatives.

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2:00-2:45 p.m.

How a Transparent Full-cost Model Transformed Client Relationships – A Case Study from the State of Montana
Doug Volesky, Chief Financial Officer
State of Montana

Like so many, we suffered strained relationships with clients who questioned our allocations and the value they received. Clients (and our own staff) were confused about the services we provided. We struggled to explain our rates for fee-for-service work. We were losing business to decentralization. We had difficulty funding new services, and we faced a Budget Office and legislature that continually demanded more for less. These problems are largely history for us now, having implemented a repeatable business planning process that produces a service catalog, a budget that portrays the full cost of all proposed projects and services, and a consistent set of rates. As you might imagine, the story is not without its ups and downs. In this session, you'll hear how we did all this in less than 10 months, our implementation challenges, the adventure of client and legislative presentations, what we learned, and the benefits that we've found to date.

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3:00-3:45 p.m.

IT Capital Budgeting – An Analytics-based Approach
Sumitro Sarkar, Founder & Managing Partner
TechStrategyLabs, Inc.

All capital budgeting in an IT organization is based on techniques such as Discounted Cash Flow, ROI, etc. However the issue with these techniques and metrics is the "static" nature of assumptions and the forecasting based on them. This session talks about incorporating predictive analytics and techniques such as Real-Options into the IT Capital Budgeting process to perform quick valuations using insufficient data.

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4:00-4:45 p.m.

Spreadsheet Kung Fu or Real-time Analysis? An Enterprise System for Managing IT Finances
Michel Feaster, Vice President of Products
Apptio

Would you rather spend time updating a spreadsheet and chasing down cost data, or providing the CIO with real-time analysis to help drive IT Strategy? It’s time IT Finance had their own financial planning and analysis tools to provide real-time service costing, activity-based costing, collaborative service-based budgeting processes and a Bill of IT reporting system. Come see a demo on Apptio’s IT Financial Management solution.

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4:00-4:45 p.m.

Give the Business Units What They Want – Predictable IT Costs (Software Presentation)
Yisrael Dancziger, President and CEO
Digital Fuel Technology

Business Units are demanding more proof of value from IT investments as those investments become an ever increasing portion of an organization’s spend. It is no longer acceptable for IT to imply it’s too complicated to explain what they are doing and why. Please join Digital Fuel to learn the importance of an IT Cost Management solution:

  • • Business Unit Visibility and Predictability to IT Costs
  • • IT Forecasting and Re-forecasting
  • • IT Cost Optimization
  • • Billing and Chargeback Support
  • • IT Budgeting and Planning

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4:00-4:45 p.m.

HP Solution for IT Financial Management
Richard Hawes, Sr. Product Marketing Manager
HP Software & Solutions

For many organizations, IT expenses are not well understood and yet they often represent 2 to 12% of revenues, and make up a large portion of available capital spend. If you're looking for ways to reduce IT costs, manage the costs that remain in your IT budget better, and justify IT services and programs in the language of the business, then attend this session. This presentation will explore the data sources and tools that support an IT financial management (ITFM) solution, including asset, labor, and project data. You'll learn where to find this data and make it available from a system for better planning and ongoing management of IT costs. You'll come away with a good foundation for building an ITFM solution that helps you communicate with the business and helps the business contain costs.

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5:00-7:00 p.m.

Apptio Reception

Relax. Come join us for some food and a drink after a long day, and possibly pick up a prize to take home. Apptio is hosting a social networking reception; just a casual time to talk with your peers and unwind.

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Thursday, June 24

7:00-8:00 a.m.

Full Breakfast Buffet sponsored by

www.comsci.com

a leading provider in IT Cost Transparency/Financial Management Solutions

8:00-8:45 a.m.

Management … Leadership … Influence. It’s All Up to You
James Baxley, Vice President, IT Finance
First Citizens Bank

Singer John Mayer is "Waiting on the World to Change.” Michael Jackson said to look at the "Man in the Mirror.” Bobby McFarrin: "Don’t worry – be happy.” When it comes to leadership – they are all right. And when it comes to opinions on management and leadership, there are at least as many voices. This session will explore the dynamics of management, leadership, and influence, using themes presented by a variety of popular sources: current events, historical stand-outs, and the ever-expanding list of books such as Good to Great, Topgrading, First Break All the Rules, Crucial Conversations, and others. Participants will be exposed to, and will interact with, several of the more interesting concepts using examples and experiences that they have had to shape the conversation.

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9:00-9:45 a.m.

Budgets, Budgets Everywhere and Not a Dime to Spend
Penny Collen, Senior Consultant
IBM Corporation

If you think your budget process has become more trouble than it is worth, you are not alone!
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Many companies are questioning the amount of time spent building financial plans. The effort to create next year's budget may begin 9 months in advance of the new year and still there is a scramble to complete forecasts on time. Project budgets are not kept in sync with financial submissions, leading to lost productivity for the technical staff. This session will talk about budget processes that really work – and those that will make you cringe.

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10:00-10:45 a.m.

Consolidation Economics for Government
Brian Jeffery, Managing Director
International Technology Group

This session will look at trends in system and data center consolidation, along with shared services and other forms of IT centralization. Discusses lessons learned from user experiences in the public sector with consolidation projects, and examines cost/benefit equations for various approaches. Deals with potential negatives as well as positives, and outlines emerging best practices for evaluating consolidation potential, prioritizing initiatives, and carrying out projects to achieve maximum cost-effectiveness.

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11:00-11:45 p.m.

Cost Benefit Analysis (CBA) – A Toolkit Approach for State Government
David Miller, Chief, Planning & Project Delivery
State of Nevada

An enhanced set of IT project planning and budgeting tools have been implemented in Nevada State government to help agencies build stronger business cases for IT project funding in the face of increasing competition for reduced state finances. The new tool set also helps agencies justify ARRA (American Recovery and Rehabilitation Act) funded IT projects, as well as develop indicators for funding accountability. The IT planning tools and their associated methodologies create a more seamless transition from planned project to implementation and beyond. They include a business case template, a resource planner, a requirements matrix that ties the planning phase to the RFP process, and an alternatives evaluation methodology. These tools work in conjunction with the newly developed CBA method that evaluates costs, risks, functional fit, and financial and non-financial benefits.

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12:00-12:50 p.m.

Buffet Lunch - Not available to family/guests


1:00-1:45 p.m.

How to Better Understand Your Non-discretionary Spend Within the IT Portfolio
Jim Quick, Partner
Diamond Management & Technology Consultants

Discretionary…Maintenance…Non-Discretionary…Keep the Lights On…these are all common ways IT spend is classified, but more often than not, the lines are blurred on what your staff is really spending their time doing. How can you get to the bottom of your spend and find ways to beneficially change how you categorize, track, and manage it? Learn some best practices of companies that have successfully performed either a top-down or bottom-up spend analysis to determine where those large buckets of dollars are actually going. This session will outline a framework to think about breaking down your spending and provide a few case studies on approaches to study and manage it on an ongoing basis. Learn where you can identify re-investment opportunities within your portfolio; learn about ways to restructure your organization to better manage true non-discretionary spend; and learn about best practices to treating your IT expenditures as a portfolio of investments and optimizing the value that your organization can get from IT.

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2:00-2:45 p.m.

Chargeback and Resource Accounting… Decisions, Decisions, Decisions…
Gary Pereyo, Senior Consultant
IBM Corporation

Chargeback should be simple to implement and run. In principle, all that is necessary is to:

  • • Determine the amount of utilization for a given resource
  • • Multiply the utilization by a rate
  • • Processes Apply the resulting amount to a billable entity

If it is so easy, why are so many Chargeback projects plagued by false starts, budget overruns and excessive processing cycles? This session will cover some of the more common problem areas in designing and managing a Chargeback system. Some of the topics covered are:

  • • How to create an account code structure that doesn’t have to be changed every six months
  • • When to avoid charging by resource consumption
  • • How to insure data integrity
  • • Processing cycles that work

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3:00-3:45 p.m.

Getting Financial Control of the IT Portfolio
Paul Robinson Jr., Managing Partner
The P4 Consulting Group, LLC

Managing the IT budget involves knowledge of where things stand at any given moment, an ability to accurately forecast the near future, and a plan for covering any subsequent gaps. This session will highlight how a Program Control Office (PCO) was established within an IT organization that was challenged to provide better project estimations and communications to its customers. During the session, participants will learn about the variety of project estimation techniques employed by IT staff and how the PCO used these estimates to forecast and manage the IT budget quarter-by-quarter.

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4:00-4:45 p.m.

Accurately Measure the Impact of IT Costs on Profitability Using IT Cost Transparency and Chargeback Solution from ComSci Product Demonstration
Michael Siniscalchi, Vice President
ComSci, LLC

ComSci’s IT Cost Transparency and Chargeback solution is a "game-changing” approach that is enabling companies to reduce costs and become more effective in their decision making. ComSci automatically integrates usage data from internal and external sources to create a single accurate, timely bill covering all technology services. With ComSci, business-unit executives finally have insight into their consumption and utilization of ALL IT products and services. This changes the conversation from "Why are my workstations so expensive?” to "What technology do we need over the next 12 to 24 months to maintain our competitive edge?”

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4:00-4:45 p.m.

Nicus Software Demonstration: Moving IT Financial Management Processes Beyond Spreadsheets
Robert Mischianti, Vice President
Nicus Software

M-PWR enables customers to transition from spreadsheet-based IT ?nancial management tasks to a process-centric application that delivers scalability, detail audit tracking, web-based reporting and much more...De?ne and validate your own processes, integrate all of your data elements in one place, satisfy stringent audit requirements, and automate to save time.

5:00-7:00 p.m.

Digital Fuel Technology Reception

Digital Fuel invites you to join us for some delicious food, refreshing drinks, and informal conversations in a relaxing atmosphere. This will be an enjoyable opportunity for you to network with other conference attendees and (if you feel so inclined) learn about Digital Fuel's leading Service Management Solution.

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Friday, June 25

7:00-8:00 a.m.

Full Breakfast Buffet by

www.nicus.com

Nicus Software, a leader in IT Financial Management solutions

8:00-8:45 a.m.

Proven Techniques for Reducing IT Costs
Linus Lundberg, CEO
SatoriTech

As IT organizations continue to move from the physical server model to the virtual server model, the old costing methods no longer apply. Virtual servers increase the complexity of the IT costing process due to the variety of virtual platforms and the capacity implications. Costing methods for the various virtual platforms will be presented and discussed. The impact of the virtual environment on the cost of unused server capacity will be reviewed. The key learning points include developing an understanding of the issues that impact the costing process for virtual servers and how they affect the cost of unused capacity.

  • • Understand IT Costs and Impacts on Business Objectives: moving IT from a black box that generates significant costs to more transparent accounting that shows exactly how a business unit consumes IT resources
  • • Learn How to Accurately Measure and Baseline Your Existing Environment: aligning physical and virtual IT resources with consolidated financial analysis
  • • Uncover Techniques that Leverage Existing IT Investments: including how to recapture existing capacity to reduce IT costs
  • • Understand How to Fully Account for the Hidden Costs: accurately measuring and allocating both capital and ongoing operational costs
  • • Learn How Other Organizations Have Automated the IT Financial Process

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9:00-9:45 a.m.

Cloud Computing: A view from Financial Management's Perspective
Kenneth Oestreich, Vice President
Egenera, Inc.

Cloud computing is the "hot" hyped topic today in IT. Yet under the covers, it is actually an operations model and not a technology. Therefore financial managers need to grasp the operations and cost-accounting changes that are associated with using cloud computing alternatives. This presentation gives a brief non-technical overview of what cloud computing is (and isn't) and where it stands as an alternative to traditional IT. Finally we'll cover why cloud computing can be attractive to technologists as well as to financial management, and its impact on IT capital vs. operating expenses.

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10:00-10:45 a.m.

Controlling Project Costs – EVM from Project Start to Finish
Ron Babich, Senior Vice President
Hard Dollar

More than 50% of all projects vary in planned costs from plus or minus 15%. The proper cost budgeting and execution management of project costs throughout the budget and progress measurement stages are key in preventing cost overruns. This valuable presentation will walk you through the stages of Earned Value Management (EVM) guidelines including defining a detailed plan using a WBS (Work Breakdown Structure), Scheduling, Developing a Baseline, Controlling Risk, Forecasting Costs at Completion, through Controlling Changes. The results are improved cost accuracy and faster project execution times.

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Calendar

6/26/2017 » 6/30/2017
2017 Financial World of Information Technology, Austin, TX

8/7/2017 » 8/11/2017
2017 World of IT Financial Management, New Orleans, LA

Sponsors & Exhibitors: